The Director of Purchasing works closely with various departments within the hotel in sourcing products, supplies, materials and equipment; negotiates the most cost-effective purchases according to the specifications; gives advice to department leaders on new trends of products and supplies; manages inventory controls to meet departments' needs; and will be in charge of creating a centralized purchasing program for the hotel and supervising the operation and all employees in the Purchasing and Storeroom.

Safety and Environmental Performance

• Ensuring that all applicable safety regulations are communicated and adhered to by personal example
• Support full hotel compliance with safety rules to further our goal of zero (0) accidents and encouragement of reporting and correcting near misses
• Adhere to SOPs and other work procedures as required to ensure guest satisfaction and consistent service is delivered to our patrons
• Immediately report all injuries to Loss Prevention, as well as the manager on duty

Work Requirements

• Manage the Birchstreet purchasing systems and be the company expert for all system related issues, training, upgrades and its effective use throughout the company.
• Prepare and analyze proposals and determine appropriate selection of suppliers based on the company standards and expectations.
• Manages and audits inventory.
• Negotiate cost-effective purchases for all supplies and services, while meeting all guidelines and quality specifications.
• Examine and review proposed products and services to determine compliance with departmental specifications or standards, suggest substitute items when beneficial.
• Analyze market conditions.
• Review of vendor/contractor history
• Review the requests and specifications recommended by department leaders.
• Be knowledgeable and provide guidance on shipping, logistics, warehousing, customs and import rules/laws and processes.
• Standardize items in common use to eliminate unnecessary variations/features and lower costs through bulk purchasing.
• Analyze trade journals, catalogues, directories and other technical material with respect to market and price conditions.
• Initiate and implement research of new products and technologies
• Conduct monthly/quarterly inventories.
• Review stock inventory levels and purchase patterns
• Maintain internal control and audit requirements.
• Check and approve purchase orders
• Monitor PO Status and work closely with the suppliers, and the AJS accounts payable team, to make sure invoices are received and accurate.
• Prepare/Update all records, log books, journals, involving purchasing standards and procedures.
• Promote and maintain effective communication and interactions with all departments.
• Continually strive to create a more professional, effective, and productive department.
• Maintain an Inventory turnover ratio within industry standards.
• Prepare par and inventory standards for all departments.
• Manage and maintain product returns and credits with the accounting department.
• Ensure all hotel inventories are properly secured.
• Perform audits with hotel security and accounting staff.
• Performs other duties as assigned.

Qualifications

• Bachelor’s degree preferred.
• Minimum of 3 years in hospitality with related purchasing experience in a full-service hotel with 500 rooms.
• Complete knowledge and understanding of the hospitality industry, purchasing policies and procedures.
• Proficiency in working with various computer programs including but not limited to Birchstreet and Microsoft Office Suite.
• Proven record of organization, detail-oriented, and able to make productive and efficient decisions.

Working Conditions

• Must be able to tolerate temperature changes from hot to cold and cold to hot.
• Must be able to tolerate noise and vibration and a variety of physical conditions such as proximity to moving mechanical parts, electrical currents, working on scaffolding and high places.
• Must be able to tolerate atmospheric conditions, such as fumes, orders, dust, mists, gasses and/or poor ventilation.
• Sit, stand, walk, stoop, kneel, crouch, or crawl occasionally.
• Frequently use hands for keyboard and arms to reach.
• Heavy work – Occasionally lift and/ or move up to 50lbs of force.
• Light work - Frequently lift and move up to 10lbsWorking around moving machinery/heavy equipment
• Slippery and uneven walking surfaces

Direct Reports

• Purchasing Managers
• Stock clerks