The Accounts Payable Manager is responsible for ensuring accurate entry and reporting of all invoices. Ensure payments are disbursed with proper approval and funding. Ensure workflows are properly followed.

RESPONSIBILITIES:

• Vendor Management:
  • Ensure proper vendor set up and maintain complete and accurate vendor and contract files.
  • Oversee vendor setup and management, maintaining strong relationships and ensuring accurate records.
  • Maintain monthly intercompany payments and billings with the assistance of Treasury team.
• Check Processing:
  • Schedule check runs as needed to comply with payment terms.
  • Mails payments to vendors.
  • Process expense reports and check requests
• Develop working knowledge of chart of accounts.
• Invoice Management: Review and approve vendor invoices, ensuring compliance with company policies and accuracy in coding and documentation.
• Workflow Optimization:
  • Continuously monitor, evaluate, and update accounts payable workflows to enhance efficiency and accuracy.
• Account Reconciliation:
  • Reconcile accounts payable transactions to ensure the integrity of financial data.
  • Reconciles monthly vendor statements.
• Cash Requirements: Review and manage cash requirements, ensuring timely and accurate disbursements.
• Accruals Management: Oversee accrual processes, including standard accruals and specific systems like Birchstreet and utilities.
• Reporting and Analytics: Prepare and analyze reports on accounts payable metrics, discounts, and other relevant data.
• System Administration: Serve as a Procurement System (Birchstreet) administrator and manage online vendor profiles.
• Compliance:
  • Ensure compliance with all regulatory requirements, including managing 1099s and W9s.
  • Ensure adherence to all relevant policies and procedures related to the approval of invoices and disbursement of funds.
• Administration of credit card program.
• System Upgrades: Lead system upgrade projects, ensuring seamless transitions and minimal disruption to operations.
• Active participant in month-end closing process.
• Other related duties as assigned.

JOB SPECIFICATIONS:

Education and/or on-the-job experience needed: 5-8 years of experience in accounts payable or a related field, with a strong understanding of AP processes and best practices. Completion of high school, associate, or bachelor’s degree in accounting, Finance, Hotel Management, or related field is preferred.

Industry-specific knowledge, skills & abilities needed: Prior work experience in a hotel accounting environment or related industry is preferred.

Functional/Job-Related knowledge, skills & abilities needed: Proficiency in Microsoft Excel, Outlook, Internet Explorer, and Word. Experience with Birchstreet and/or Oracle’s NetSuite is a plus. Attention to detail. Basic keyboarding skills and calculator use is required.

Management experience needed: Proven experience as a team leader, demonstrating the ability to manage, motivate, and develop a team.

Interpersonal knowledge, skills & abilities needed: Must be able to work as a team with other departments and divisions. Excellent written and verbal communication skills are essential.

Specific knowledge/experience needed: Working knowledge of accounting information systems.